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The Ukrainian product company IT-Enterprise has successfully completed the second stage of digital transformation for the «Come Back Alive» Foundation by implementing a unified platform for managing business processes.
This integrated Enterprise Resource Planning System, enhanced with artificial intelligence elements, has replaced a series of disparate applications, significantly improving process management, operational efficiency, and a new level of transparency. The new platform adds flexibility and speed to managing requests from military units, procurement, and reporting. It ensures real-time request processing, providing accurate analytics and accounting for all goods based on serial numbers.
The new ERP platform helps to manage requisitions from military units, procurement and reporting in a flexible and fast way. The system allows for real-time processing of requisitions and ensures accurate analytics and accounting of all goods by serial numbers.
As described by IT-Enterprise, the ERP system now automatically controls the projects and operations of the Foundation related to approving procurement transactions, providing financial analytics, and creating cash flow or accounting entries. The finance module automatically processes more than 70 thousand bank statements per month as raising public funds implies working with numerous donations and receipts. Moreover, improvements in treasury processes have allowed the client to achieve up to 99.5% accuracy in the automatic processing of bank statements. The automation has also covered the creation of cash flow reports, processing of expense statements and generation of procurement reports, which are then published on the Foundation’s official website.
According to Oleg Shcherbatenko, CEO and founder of IT-Enterprise, the platform’s new, specially trained AI assistant has taken over the processing of invoices, linking them to requests from military units, and internal analytics. Since all processes—accounting, procurement, and warehousing—now follow the same standards, this has eliminated data duplication, improved data accuracy, and simplified routine communications within the team.
Requests from military units are now processed centrally on the IT-Enterprise platform. It automatically reserves goods for the needs of military units, tracks their movement and monitors the status of signing delivery/acceptance certificates. At the same time, the system allows users to track items by their serial numbers, which is applicable for cars, UAVs, radios, power supply units, night optics, etc. In this way, each drone or laptop can be monitored at all movement stages: from purchase to transfer to a military unit.
Another key component is the security module. There are uniform rules for accessing the IT system to guarantee information security and data protection. The change log helps to keep records of every user action, user data, change description and time, while security profiles block access to sensitive data.
The number of tasks and processes running at Come Back Alive had increased dramatically, so it was crucial for us to find a solution to manage this as quickly and flexibly as possible. This was our top priority goal. For this digitalization project, we chose a Ukrainian vendor with appropriate expertise, experience, and resources. As a result, we got transparent digital processes, real-time data, and accurate analytics. All this facilitates our daily fundraising, procurement, transfer and reporting activities,
said Taras Chmut, Director of the Come Back Alive Foundation, describing the cooperation with IT-Enterprise.
Back in 2023, the IT-Enterprise team completed the first stage of process digitalization for the Foundation. It involved the implementation of electronic document management along with solutions for optimizing warehouse accounting and procurement processes. In 2022, the EBA member company digitised Ukrposhta’s processes.
